Texas State Championship Cook-Off Stampede of Pits May 8-10,

[JTpits]

The Montgomery County
“Lone Star Stampede”
P.R.C.A. Rodeo

1st Annual

I.B.C.A. SANCTIONED
TEXAS STATE CHAMPIONSHIP

STAMPEDE OF PITS

BBQ COOK-OFF

May 8/9/10, 2008

LONE STAR EXPO GROUNDS
Conroe Texas

TEXAS STATE CHAMPIONSHIP
STAMPEDE OF PITS
BBQ COOK-OFF may 8/9/10, 2008
RULES AND REGULATIONS

GENERAL
1) The Stampede of Pits BBQ Cook-Off will be held at the Lone Star Expo Grounds
located in Conroe Texas driving directions can be found at www.thelonestar.org

2) The Montgomery County “Lone Star Stampede” Rodeo Committee or the Knights of
Columbus Council 6456 or their representatives will not be responsible or liable
for any injury, theft, or damage. The Cooking Teams will be held financially responsible
for any damage to the grounds in their team space.

3) It is the responsibility of the BBQ cooking team to keep their area clean and assist and
dispose of your own garbage. All teams must provide garbage cans or trash bags for their own use.
Dumpsters will be provided.

4) Holes, dug pits or open flames in boxes of any sort are not permitted. No open flames of any
kind are permitted on expo grounds (i.e. tiki torches, campfires etc…)

5) Each team will be required to have at least one 2A10BC type fire extinguisher in full view
at all times.

6) Each cooking team must provide all supplies and equipment as needed. Ice may be available
for purchase.

7) No Pets of any kind (except Seeing Eye Dogs) will be allowed in the contest area or the
adjacent parking lot.

For Safety reasons, the contestants will not be allowed to have golf carts, bicycles,
motorcycles, water balloons, sling shots, firearms, etc… in the contest area.

9) The Chief Cook will be held responsible for the conduct of his team and guests.

10) Under no circumstances are alcoholic beverages to be distributed to the general public
by contestants. This means no supplying drinks to anyone outside their gates.
Each team must keep their alcohol supply out of sight. No open display of serving area or flaunting
large supplies will be allowed. Please be discreet.
If caught breaking this rule will result in removal from grounds.

11) Consumption of alcohol by minors is illegal and will not be permitted on Expo grounds.
Individuals or teams caught supplying alcohol to the general public outside of their fences or
minors will be fined and excluded from this and all future competitions.

12) If you want to have a private party for sponsors you must fence in your area and provide
some kind of security.

13) Chief Cooks and 4 assistant cooks will receive an armband in their packet to identify them
during the cook off. This armband will admit the person to whom it was issued to all public areas
and admittance during the entire weekend and must be worn at all times during the cook off.

14) This will be a BBQ Cook off not a battle of the amps! All music will be kept reasonable
during the day and turned off at 6 pm, as we plan to have a live band and Rodeo will blaring music
of its own.

15) Port-a-potty and Dumpster locations will be visible.

Contestant Info

1) All entry fees must accompany the application; cook off entry fee is $150 per team and space
(size) comes with entry fee. Spaces will be allocated on a first come first serve basis and will
be charted by committee. There are 18-20 sites with electricity and water hookups and will cost
20 dollars extra (Lone Star Expo Charges) There is limited electricity from that point and generators
will be permitted. Water will be available to everyone.

2) Check in will begin at 10 am Thursday 8th May. All teams should be checked in by Friday May 9,
2008 by 6pm. Vehicles must be removed from BBQ area no later than 5 pm.

3) All spaces will be chosen or assigned at entry gate upon arrival

4) Contestant Packets will be given at entry gate upon arrival and you can pay at the gate when
you arrive. We will allow latecomers.

5) This BBQ Cook off will be an 85% pay back on the sanctioned Saturday event, this will help us
pay for Expo grounds to hold the event and Port-A-Cans, Dumpsters, contest supplies, trophies, and
IBCA Fees and Judge Hotel room and mileage. All Thursday and Friday events are non-sanctioned events
and payouts will be 100%, 1rst, 2nd, and 3rd places paid only with no trophies, its all about the cash.

6) Sponsorships sold for the Cook off could add money to the event.

Cooking and Judging

1) Contest will be conducted under IBCA Sanctioning Rules. Packets will contain a copy of the IBCA rules.
You do not need to be a member of the IBCA to compete in this contest.

2) Fires must be of wood or wood substance. No gas or electric fires will be permitted.
Fires can be started with gas or electricity but gas or electricity cannot be used for complete cooking.

3) No contest meat for Saturday May 10th may be cooked, salted, seasoned or marinated prior to this event.

4) Chief Cook meetings will be Thursday 6pm-Friday 9am-Saturday 9am. Only Chief Cook needs to attend
these Mandatory Meetings. Containers will be given at these meetings and Friday entry fees and
containers will be given at this time also.

5) No sauces or garnishment may be put on contest meat after it has been taken off the pit.

6) No more than one cook allowed on any pit.

7) Awards will be given each night during the Rodeo inside the Rodeo Arena spread out through the
performance at the breaks.

Chairperson and Judges decisions will be final.


Stampede of Pits Times Schedule of Events

Thursday May 8,2008

8am- Arrival and Setup/Entry at Back Gate of Expo Arena Grounds.
6pm- Chief Cooks Meeting at Horseshoe Club
7pm- MC Lone Star Stampede

Friday May 9, 2008

9am- Chief Cooks Meeting at Horseshoe Club
12pm- Beans Turn in- Entry Fee $10- 1rst (60%) 2nd (25%) 3rd (15%)
12:30 pm- Dessert Turn in- Entry Fee $10- 1rst (60%) 2nd (25%) 3rd (15%)
1pm- Chili Turn in- Entry Fee $10- 1rst (60%) 2nd (25%) 3rd (15%)
2pm- Turkey Breast Turn in- Entry Fee $50- 1rst (60%) 2nd (25%) 3rd (15%)
3pm- Pork Loin Turn in- Entry Fee $50- 1rst (60%) 2nd (25%) 3rd (15%)
4pm- Rib eye Turn in- Entry Fee $50- 1rst (60%) 2nd (25%) 3rd (15%)
5pm- Open Turn in- Entry Fee $50- 1rst (60%) 2nd (25%) 3rd (15%)
7pm- MC Lone Star Stampede Rodeo (Winners announced during breaks)

Saturday May10, 2008

9am- Chief Cooks Meeting at Horseshoe Club
IBCA Sanctioned Events Commence
11am- Beans Turn in- Entry Fee $10- 1rst (60%) 2nd (25%) 3rd (15%)
1pm- Chicken Turn in-
2pm- Pork Spare Ribs Turn in-
3pm- Beef Brisket Turn in-
Trophies 1-10 Pay out 1rst(50%)2nd(20%)3rd(10%)4th(10%)5th(10%)
Places 6 thru 10 (trophies)
7pm- MC Lone Star Stampede Rodeo (Winners announced during breaks)

85% of $150 entry fees will be paid on the (chicken/ribs/brisket) events
15% of $150 entry fees will go to BBQ Committee to cover cost
Cash prize money will be split into thirds for three events

Trophies will be awarded to top 10 places in each of the Sanctioned events.

Sign up now and reserve a spot this BBQ Cook Off is going to be huge and when
you add in the total money given out from 3 days, it could top 20-30 thousand!!!!!!

This will be the Super Bowl of BBQ Cook-offs in the years to come!

TEXAS STATE CHAMPIONSHIP

2008 Stampede of pits
Official Entry Form

Team Name _________________________________________________
Mailing Address _________________________________________________
_________________________________________________
E-Mail Address _________________________________________________
Chief Cook _________________________________________________
Phone _________________________________________________
Assistants 1. _________________________________________________
2. _________________________________________________
3. _________________________________________________
4. _________________________________________________

Will you have an R/V, Motorhome, or large BBQ Pit in your space? Yes___ No__
Size__________ Description___________________________________________

Space Sizes are Limited to 40x40 and 30x30
Spaces will be on a first come first serve basis

Does your Team Require Electricity or Hookups Yes__ No__
Electricity is limited; Cook off Committee cannot guarantee electricity to all teams
And we encourage all to bring their own generators.

Teams agree to abide by all rules and regulations of the Stampede of Pits Cook-off

APPLICATION AND ENTRY FEE OF $150 MUST BE RECEIVED BY APRIL 15,2008.
WE WILL TAKE LATE ARRIVALS AT THE GATE BUT TO ENSURE YOU HAVE A SPACE
PLEASE SEND IN AN APPLICATION AND PAY AT THE GATE.

Mail Entries to: K of C Council 6456
P.O.Box 1805
Conroe Texas 77305
Attention: Stampede of Pits BBQ Cook-Off

For more information contact Jeff Kessler at: 281-413-5961

Cookers Packets will be given at the sign in gate, gates open Thursday May 8th at 8am.

Signature of Chief Cook _____________________________________________
Printed Name _____________________________________________
Team Name _____________________________________________

TEXAS STATE CHAMPIONSHIP

Stampede of Cookers Checklist

· Thursday Desserts $10___ 100% Payback
· Friday Beans $10___ 100% Payback
· Friday Desserts $10___ 100% Payback
· Friday Chili $10___ 100% Payback
· Friday Turkey Breast $50___ 100% Payback
· Friday Pork Loin $50___ 100% Payback
· Friday Rib Eye $50___ 100% Payback
· Friday Open $50___ 100% Payback
· Saturday Beans $10___ 100% Payback
· Saturday Chicken (Entry Fee)___ 85% Payback
· Saturday Pork Spare Ribs (Entry Fee)___ 85% Payback
· Saturday Brisket (Entry Fee)___ 85% Payback

Because of Multiple Events of Meat, Beans, & Desserts spot inspections will occur to Protect the interests of all cookers to ensure an honest cook-off.

Please include Checklist with payment along with application to BBQ Committee and remember we will take late arrivals.

Spaces are limited to the first 150 applicants we receive!

2008 Stampede of pits
Vendor application Form

Vendor Name____________________________________________________________
Mailing Adress___________________________________________________________
Proprietor Name__________________________________________________________
Vendor Phone____________________________________________________________
Vendor Email____________________________________________________________
Vender Website___________________________________________________________

Name of Personnel Working 1) _____________________________________________
2) _____________________________________________
3) _____________________________________________
4) _____________________________________________
List Category (Food, BBQ Tools, Equipment, etc.) ______________________________

Under Food
Health Dept. Certificate #_________________________________Date______________

Under Carnival Rides
Provide copy of liability insurance in the amount of no less than $100k coverage

Spaces will be marked for vendors on a first come first serve basis and be located in and around
the BBQ Cook-Off area

Vending Prices
Inside Arena- $350.00
Outside Arena- $250.00
In and Around BBQ Cookers Area- $150.00

Electricity is on a limited basis so please bring generators

Each Category requires a separate application

Send Application and Fees to:

KC Council 6456
P.O. Box 1805
Conroe, Texas 77305
For More Information Contact Jeff Kessler 281-413-5961

TEXAS STATE CHAMPIONSHIP
STAMPEDE OF PITS
BBQ COOK-OFF may 8/9/10, 2008
Program Ads

Full Page Ads- $150
Half Page Ads- $80
¼ Page Ads- $40
Business Card Ads- $20

Outdoor Signs 4’x8’ Signs- $300
Outdoor Signs will be hung on Outside Fence of the Expo Center Grounds
2008 Stampede of pits
Program ads Form
Company Name_________________________________________________________
Company Address_______________________________________________________
Company Website_______________________________________________________
Email Address__________________________________________________________
Phone Number__________________________________________________________
Cell Phone Number______________________________________________________
Signature ______________________________________________________________
Type of Program Ad______________________________________________________

All Money on sponsorships is due by April 28, 2008

Make Checks payable to:

Knights of Columbus 6456
P.O. Box 1805
Conroe, Texas 77305

Comments or instructions_____________________________________________________________

[SoEzzy]

Edited so it fits inside the forum on standard display, without the need to scroll.

SoEzzy
_________________
Here's a change Robert.

I still work here!

[JTpits]

US Smokeless Tobacco one of our sponsors will have a huge replay screen there and the winners will be posted there.

[Garry]

This event, and the entire IBCA calendar for 2008, are in the Smoke Ring contest calendar.

Garry
_________________
Eat first, ask questions later!

[OKBBQEA]

[JTpits]

IT means no fires on the ground, you can fire up your pits

update on news

US Army will sponsor the Pork Spare Ribs Event

Still in Negotiations with Jack Daniels and Budwieser on Presenting Sponsor.

[JTpits]

Presenting Sponsor is Demontrond Dodge
Budwieser - Displays in most grocery stores in houston area
US Army - pork spare ribs sponsor

Check it out at www.conroerodeo.com